1. Admission

Professionals, trade and business visitors only. Minors and members of the general public will not be admitted. The organiser reserves the right to refuse admission or to remove any person without giving a reason. This also applies to build-up and dismantling periods.

The minimum working age in Indonesia is 18 years. Anybody under the age of 18 years will be refused admission into the exhibition halls at any time, from build-up to dismantling periods.

2. Promotions During the Show

Exhibitors are asked not to place stickers, signs or posters anywhere in the halls other than within their own stand and on paid advertising poster sites and billboards. Likewise, exhibitor’s representatives may not distribute promotional literatures, invitations etc along the aisles or near the entrances/exits of the exhibition halls, organiser’s facilities or any other areas which, in the opinion of the organiser, is deemed inappropriate and causes inconvenience to visitors and other exhibitors.

3. Segways and Other Wheeled Transportation

The use of segways, rollerblades, bicycles, skateboards, or other wheeled transportation not for the use of the physically challenged, is strictly forbidden.

4. Product Demonstrations & Presentations

The organiser appreciates that demonstrations and presentations form an integral part of exhibitions. Exhibitors, however, should exercise discretion to other exhibitors when carrying out demonstrations and presentations.

The operation of any sound device or image projector must not interfere with, or be an annoyance to neighbouring stands. Sound levels recorded at adjacent or opposite stands should not exceed 70dB from source for all announcements, speech, music and sound effects.

The organiser may also require such demonstrations or presentations to be carried out in accordance to a timetable as laid down after consultations with the exhibitors involved.

Exhibitors planning to stage demonstrations or presentations must provide a reasonable space for the audience within the confines of the stand.

The organiser reserve the right to determine the acceptable sound level and the extent of noise emission permissible from demonstrations of working exhibits, announcements, speech, music and sound effects. The organiser reserve the right to close exhibition stands or disconnect any equipment considered too disruptive for a professional trade environment.

5. Power Supply and Lighting

Supply Voltage:     Single Phase, 220 volts, 50 cycles.

Three Phase, 380 volts, 50 cycles

Due to occasional power fluctuations sensitive equipment should be installed with a voltage regulator.

The following rules must be complied with:

a) Starting arrangement of motors: All motors must have independent automatic protection against excessive current using one of the following starters:

i) Up to 5 HP: Direct-on-line
ii) 5 to 25 HP: Star-Delta
iii) Above 25 HP: Auto Transformer

b) All electrical installation work from source of supply at the exhibition must be carried out solely by the organiser’s official contractor.

c) Exhibitors requiring different voltages, stabilizers, frequency or special connections to equipment should arrange for their own transformers, converters, boosters etc and keep the organiser informed.

d) All electrical equipment and connection downstream from organiser’s supply should be tested by the exhibitor’s (exhibitor’s appointed contractor’s) electrical engineers/technicians prior to turning on the electrical supply.

6. Flooring and Floor Loading Capacity

The floor loadings stipulated by the venue owners must not be exceeded. The organiser’s delivery schedule for heavy and large exhibits must be strictly adhered to. For details on hall flooring and floor loadings at the venue/hall concern, please approach the organiser and/or refer to the exhibition website on hall specification and/or general information section of the exhibition order book for information.

7. Working Exhibits

a) Moving machinery must be fitted with safety devices when the machines are in operation. These safety devices may be removed only when the machines are not in operation and disconnected from the source of power.

b) No motors, engines, contrivances or power-driven machinery may be used without adequate protection against risk of fire.

c) Working machines must be placed within 0.5m of the aisle. We strongly recommend the use of safety guards.

d) All pressure vessels or equipment under pressure must conform to the safety
standards & regulations. Prior approval must be sought from the organiser before operating such equipment.

e) Any fumes or exhaust deemed by the organiser to be excessive must be extracted or ducted away from other exhibitors and visitors.

8. Dangerous Materials

No naked flame/lights and lamps or temporary gas or electrical fittings may be used in the exhibition building without prior permission from the organiser. Use of spray paint equipment within the halls is forbidden.

9. Stand Boundaries and Design Restriction

All stands must be carpeted or laid with some form of flooring as clear demarcation of contracted space. Except for `island’ booths (4 side open), a backwall must be installed for every stand. Stands with immediate neighbour(s) should also be provided with the necessary sidewall(s). No exhibitor or their stand contractor may use any wall belonging to any other stand(s).

Exhibitors may not place any display materials or exhibit, nor extend their stand structures and fittings, beyond their contracted boundary. Bridging of stand structures across aisle is not permitted.

The exhibitor may be charged for area exceeded, and the organiser reserves the rights to remove the infringing material(s). Likewise, any projection of programmable moving lights are restricted within the perimeter of their stand. The prevailing rate for space rental on per square metre basis will be charged to exhibitors who fail to comply on the above.

Signs and other advertising material may only face the open sides of your stand as shown on your allocation plan. No signs or advertising are permitted on the back of stands which face other exhibitors. Back of stands must be clean and properly decorated.

10. Structural Height Restriction

The permitted stand height is not more than 4.5m high. Any design for a structure exceeding
2.5m in height must be submitted for approval at least 10 weeks prior to the exhibition and will be considered on a case by case basis. For details on maximum heights of stand structures
at the venue/hall concern, please approach the organiser and/or refer to the order forms
important notes section, point 9 – standing building guidelines in the exhibition order book for information. If approved, this structure will be restricted to a distance of 1 metre away from the
dividing walls of the adjoining stands. This restriction also applies to overhead structure
suspended from the existing hall ceiling.

11. Open Frontage

All stands in the exhibition, irrespective of height, must have at least half of any frontage facing an aisle left open or fitted with transparent (clear see-through) material. This area must be left visibly free of obstruction.

12. Rigging

Rigging using the existing hall ceiling structure is only allowed for banners, curtain drapes, lighting trusses and any decorative items subject to approved designated location(s) and approval from the venue and the organiser. Due to safety concerns, rigging of booth structure is strictly not allowed as all booth constructors must ensure that the booths they build are structurally safe.

13. Building Materials /Fire Safety

All materials for stand construction must be properly fire-proofed to normal international standards.

14. Double Storey Stands

Double storey stands are applicable for contracted ground area of 60 square metres and above (to be considered on a case-by-case basis). The upper storey may not exceed a total of 6m in height and occupy no more than 50% of the ground floor area. The upper storey space will be charged at 50% of the ‘space only’ price.

The design, construction and dismantling of double storey stands are to comply with the guidelines, rules and regulations laid down by the organiser.

Detailed plans must be submitted to the organiser in advance for approval.

15. Damage to Stand Structures and Exhibition Premise

No person under any circumstances may use the exhibition hall, ceiling, pipes, fixtures, floors or walls in any way. Drilling, cutting, nailing, wiring or fixing of any stand structure(s) and/or exhibits to any existing structures is strictly prohibited. They are also not to use any products and/or materials that may leave marks or cause damage to the flooring, walls or wall coverage. The above also applies to organiser’s package booth structures and walls. Any such damage to stand service structures will be invoiced to the exhibitor.

16. Official Contractors

a) The organiser has appointed official contractors for various services so as to ensure a more efficient and regulated build-up and dismantling. Please refer to the list of official contractors specified in the exhibition order book.

b) The services of the official contractors are for the convenience of exhibitors, and the organiser will accept no liability in respect of any contract between exhibitors and such contractors for the negligence or default of any such persons, their servants and agents.

c) Where mechanical handling within the exhibition hall is required, only the official freight forwarders may be appointed.

17. Stand Fitting Contractors

In adherence to safety requirements, only the organiser’s official contractor may carry out
electrical and pipe installations.

Exhibitors may appoint their own contractor for stand design and construction subject to them being approved by the organiser, and all approved contractors must lodge a deposit of USD 500 or IDR 5,000,000 per stand. This serves as a performance bond as well as a damage deposit. This deposit will be refunded after deduction for services and damage if any.

Cutting of timber or other preparation creating excessive dirt or rubbish is strictly prohibited inside the halls.

Exhibitors and their appointed stand contractors are responsible for the dismantling and removal of their stands/stand materials by the deadline specified on the build-up and dismantling schedule in the exhibition order book.

Exhibitors are responsible and liable for their appointed contractor’s observance of all rules and regulations.

18. Storage

Direct arrangements should be made with an appointed official freight forwarder. Otherwise, exhibitors must arrange for their cartons and cases to be transported back to their own premises. Exhibitors are not to store such items within the exhibition area.

The organiser reserves the right to remove/dispose of any carton, cases and/or packing materials left in the exhibition halls. Any cost incurred will be borne by the exhibitor.

19. Air Conditioning

Air conditioning will operate in the hall during the open period of show days only. No air conditioning will be provided during build-up or dismantling period.

20. Stand Cleaning

During the show days, the organiser will be responsible for the general cleaning of stand carpets (excluding `space only’ exhibitors) and aisles daily. Exhibitors are responsible for cleaning their own exhibits and furniture.

During the build-up and dismantling periods, exhibitors and/or appointed contractors are responsible for the removal of stand construction debris and rubbish on a daily basis. All aisles must be left clear.

21. Security

a) General security will be provided by the organiser round the clock. Exhibitors and their staff will not be allowed in the exhibition hall outside the official hall opening hours.

b) Security guards will patrol the exhibition hall in general, but their duties will not include specific attention to individual stands.

c) For security and safety reasons, exhibit movement in or out of the halls during the show hours is not permitted.

d) All personnel in the exhibition halls must wear their show identification badges.

22. Invoices and Payment for Services

Orders must be accompanied with full remittance to respective parties as specified in the order forms.

Remittance must be made reference to: Name of exhibition, exhibiting company and stand number.

Exhibitors must report any discrepancies immediately to the respective appointed contractor(s) and the organiser, failing which, invoices are deemed to be accurate. Please note that the respective appointed contractor(s) and organiser will NOT be able to rectify any discrepancy on invoiced item(s), if they are reported after the last day of the exhibition.

23. Visas and Travel

a) Immigration
i.) Visitors are required to possess passports valid for 6 months beyond travel dates.

ii.) Exhibitors are recommended to possess a valid business visa which can be applied for at an Indonesian Embassy or through a Consular Representative.

iii) The organisers do not accept any responsibility for obtaining visas for exhibitors to travel to Indonesia.

iv) It is a clear condition of the Contract to Exhibit that exhibitors are responsible for obtaining their own visas in good time in advance of the show. Any exhibitor who cancels exhibition space due to failure to obtain visas shall be liable to pay cancellation charges as outlined in item 3 of the Exhibiting Terms and Conditions.

b) Health Regulation
There are currently no official health certificates required for Indonesia but any exhibitors intending to travel widely in Indonesia may wish to check with their health advisor.

24. Outside Exhibit Area

Rental of stand space in the outside exhibit area is available only to companies displaying items which are designed for use in the open air. All applications for outside stand space must be submitted to the organisers with a full schedule of proposed exhibits. The organisers decision on the suitability of exhibits for the outside area is final.

25. Currency

a) From July 1, 2015 the Indonesian Rupiah is the official currency for all exhibition billing in Indonesia.

b) Foreign currencies may be changed at hotels and banks.

26.  Advertising Tax

In accordance to the Governor Regulation No. 27 and No. 172, Year 2016 on advertising tax, exhibition booth visuals as well as exhibition promotional materials in various forms can be subjected to advertising tax. It is important that exhibitors clarify with their stand contractors and/or the organiser on any advertising tax that may be applicable in relations to promotions on the booth and at the exhibition. Exhibitors will be responsible for any advertising tax imposed by the tax officials on their booth and promotional materials.

27. Regulatory Authorities

Where applicable, the above rules and regulations are additional to rules and regulations stipulated by the regulatory authorities. All exhibitors and their contractors must abide by the code of practices set by the relevant regulatory authorities.